Vehicle management is an essential task for the safe and efficient operation of company cars, sales vehicles, delivery vehicles, and more. The scope of management includes not only the vehicles themselves but also drivers, inspections and roll calls, daily reports, and compliance with laws and regulations. In this column, we will clearly explain the overall picture of vehicle management, including its definition, necessity, key tasks, and management methods.

The alcohol check sheet (record of alcohol breath test) is a document (or data) that records the results of alcohol breath tests conducted before and after driving, and is required to be kept for one year based on legal requirements. This column will outline the overview of the obligation for alcohol checks, the target businesses, examples of filling out the alcohol check sheet, how to create it in paper or Excel, and methods for managing it using cloud services. Even if a template is prepared, if the timing of implementation, handling of exceptions, and the method of verification by the checker remain ambiguous, it is likely to result in merely a formal operation. We will also explain the operational design necessary to prevent drunk driving, which can be explained in cases of audits, accident responses, or when requested to submit documents by authorities.

The operation management system is a framework that centrally manages information such as vehicles, drivers, and operational conditions to achieve both safe operations and improved business efficiency. It supports real-time situation awareness, automation of records, and information management necessary for compliance with regulations, which are difficult to achieve with paper or Excel-based management. In recent years, the adoption of such systems has progressed mainly in the logistics and transportation industries, and the digitalization of alcohol check management is spreading even among businesses with white license plates. This will explain the basics of operation management, what can be done with operation management systems, and the benefits of implementation. *For more details, please click on "Related Links."