Efficient distribution and management of construction guidelines and specifications - Example of utilizing a document management system.
For building material manufacturers. Reduce the need for split sending and resending of email attachments! Centralized management of distribution for construction manuals and test reports.
This is an example of integrating the distribution of construction guidelines, test reports, and specifications at a building materials manufacturer using "necfru drive." Previously, materials were provided to agents and construction companies as email attachments, which led to issues such as split sending and resending due to size limitations, and difficulties in identifying the latest versions. To address this, information was organized based on product codes, projects, years, and revision histories, and the sharing target was limited to final versions only. By implementing access management via URLs, a system was established that allows viewing only the necessary range. Additionally, old and current versions were clearly distinguished, and operational rules were established. As a result, it has become possible to smoothly provide the latest materials at all times, leading to improved response speed for inquiries. [Case Overview] ■Industry: Building materials manufacturer (building materials, supplies, fixtures) ■Challenges: Split sending and resending due to size limitations, difficulty in determining the latest version ■Solution: URL sharing allows viewing only the necessary range, separating old and current versions for storage ■Effects: - It has become easier to provide only the latest version to recipients. - The initial response to inquiries has become faster. *For more details, please download the PDF or feel free to contact us.
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【Other Case Summary】 ■Points - Easy to control "distribution" with URL sharing and permissions - Easy to explain when the materials are from using version/log - Easy to handle long-term storage and sharing on the same platform - License design that is easy to deploy across departments *For more details, please download the PDF or feel free to contact us.
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