Reducing the risk of version discrepancies and misdelivery: Examples of document management system utilization.
For automobile parts manufacturers. Reducing reliance on password-protected ZIP emails! A case study on reducing the risk of version differences and misdelivery through URL sharing.
This is a case study of reviewing the external sharing of drawings, inspection reports, and specifications at an automotive parts manufacturer using "necfru drive." Previously, the main method of sharing was through password-protected ZIP emails, which posed challenges such as the hassle of sending passwords, the occurrence of version discrepancies, mis-sent emails, and requests for resending. After implementation, tagging was designed based on part numbers, customers, document types, and versions, and sharing was switched to a URL-based method. An operation that visualizes viewing and sharing history through operation logs has been realized. 【Case Overview】 ■ Industry: Automotive parts manufacturer (automobiles and transportation equipment) ■ Challenge: A situation where version discrepancies, mis-sent emails, and requests for resending are likely to occur due to operations centered around password-protected ZIP emails ■ Solution: Tagging based on part numbers, customers, document types, and versions, allowing clients to view only the necessary scope through URL sharing ■ Effects: - Reduced the hassle of sending/resending - Made it easier to track previously sent materials ＼Helpful materials are currently available／ *For more details, please download the PDF or feel free to contact us.
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【Other Case Overview】 ■Points - Easy to control external sharing with URL sharing + permissions + logs - Can search not only by file name but also by business tags - Synchronization storage can be utilized as a working space - Easy to start small and expand gradually *For more details, please download the PDF or feel free to contact us.
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