Purchasing Reconciliation System
IT trend ranked first for two consecutive years! Automation of the matching process between "billing data and shipping data from suppliers" and "purchase data"!
◆ Implemented data digitization options for paper forms using AI-OCR! You can utilize advanced AI-OCR features (optional). Even in cases where "only paper documents can be received from clients," AI-OCR automatically formats the data into a verifiable format. ◆ Rich matching patterns can be configured! Multiple matching patterns (matching keys) can be set for each supplier. Supports N:N multiple matching. Additionally, with the layout mapping feature, different layouts for each supplier can be converted into a unified layout. ◆ Various unmatched processing! Data is automatically categorized by status: matched / invoice only / purchase only / price difference, etc. If there is a discrepancy in the amount even when the quantity and unit price match, it can be output as a matching difference. Unmatched data can carry over unit price differences and quantity differences using the split function, allowing for matching in the next month. ◆ Ranked No. 1 in the annual ranking! Achieved first place for two consecutive years in the annual material request ranking (accounts receivable and accounts payable department) on IT Trend! This product has garnered significant attention from many customers. *2021, 2020
basic information
**Basic Information about "T-check"** - Automatically completes the reconciliation process by linking "billing data and shipping data from suppliers" with "purchase data" based on specific items. - Reconciliation results and registration information can also be exported as a list in Excel format. **AI-OCR Functionality** - Utilizing high-precision image analysis technology, it is now possible to incorporate paper inspection documents, which could only be handled through manual verification, into the system. Paper inspection documents (invoices) can be scanned using a multifunction printer or scanner, converted to PDF, and then specific characters can be extracted from the PDF data using image analysis technology for direct import into the system. **Purpose of Introducing "T-check"** It has been widely adopted by customers facing the following challenges: - Planning to implement an ERP system, but the target system lacks the functionality for purchase/accounts payable reconciliation. - Currently operating a reconciliation system in Access, but the process takes an enormous amount of time, causing disruptions to business operations. - Manual verification often leads to human errors such as misreading or missed confirmations. - The burden of manually reconciling each item is significant, preventing adequate time from being allocated to core business activities.
Price information
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Model number/Brand name
T-check
Applications/Examples of results
◆Implementation Results of the Purchasing Reconciliation System # Steel Business Industry In the steel business, there are often weight (mass) discrepancies and price determinations that are retroactive (unit price discrepancies), which can result in past data remaining with unit price differences and unresolved cases. Therefore, the current manual reconciliation check work can be significantly reduced in labor through automated purchasing reconciliation. # Automotive Parts Manufacturers Our system is utilized in various industries, primarily in automotive parts manufacturing, semiconductor trading, and wholesale. For case studies, please contact us. (Note: We have obtained special permission to publish these case studies. We kindly ask that you refrain from directly contacting the implementing companies.)
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Tokei Densan was established in 1970 as an SI company born from the computing division of Tokyo Roki Co., Ltd., a manufacturer of automotive parts. Initially focused on the development, operation, and maintenance of ERP products for automotive parts manufacturers, it now develops products and services specialized for various industries and business operations, not limited to manufacturing. Our department (Manufacturing Systems Sales Department) is the oldest division within Tokei Densan and is a crucial part of our revenue foundation. Since its inception, it has consistently provided outsourcing and original system construction services to manufacturing customers, growing alongside the times and advancements in technology. In particular, for our main users, automotive functional parts manufacturers, we have continuously provided systems incorporating the latest technologies for over 30 years. The rich technology and know-how cultivated in this area are still utilized in system construction for a diverse range of customers, regardless of their business type or size. In 2012, we established a local subsidiary in Thailand, the center of ASEAN where Japanese companies are increasingly expanding, to support the development and implementation of business systems, primarily focusing on sales management and accounting systems, for local Japanese companies.