Electronic processing of small expense reimbursements at each store using AIOCR for multi-store operations!
For multi-store operations (restaurants, retail, hotels) | A must-see for those using store POS registers for petty cash settlements! Stores can easily settle expenses by simply taking a photo of the receipt.
Would you like to start "digitizing small expense settlements and DX" at each store with a smartphone receipt digitization app? - Reduce the burden of expense claims! An AI-OCR specialized for receipts automatically converts them into text. → Zero effort required to input receipt details into application forms or expense systems! - We provide a smartphone app! Just take a photo of the receipt yourself at the store or by the salesperson. → No hassle of handing over original receipts or the risk of loss. Increased customer satisfaction! ==== Easy OCR with your smartphone! Salespeople who are often out and employees working at various stores can complete receipt expense claims using just their smartphones. Claimants simply take a photo of the receipt using their smartphone app and submit the expense claim. Thanks to AI-OCR specialized in reading receipts, necessary information for expense claims is automatically extracted from the photographed receipts, creating preliminary data for expense claims automatically. This significantly reduces the stress of employees' expense settlement tasks. The digitized receipt images can be checked in the cloud, and external integration is also possible. You can link them to existing management software compliant with the Electronic Bookkeeping Act, or integrate them as expense claim data into workflow systems or accounting systems.
basic information
This is an automation solution for small expense reimbursements for stores and sales employees that can be utilized by multi-store operators. By simply taking a photo of receipts or uploading images to the system via smartphone, a high-precision AI-OCR specialized in receipts extracts text data from the receipts. It automatically generates expense application data and accounting journal entry data. Each store staff member no longer needs to input data from scratch or create application forms, allowing them to focus on their core business. The AI-OCR is equipped with the highest precision engine specialized for receipts. It can accurately convert even crumpled receipts into text. Additionally, there is no need to mail original receipts from each store, eliminating the hassle, communication costs, and risk of loss associated with mailing. The system can categorize each receipt based on tax rates (8% / 10% / mixed) and recipient classifications (taxable business / non-taxable business). In the accounting department, it becomes easy to calculate the input tax credit amount based on these categorization results. For inquiries via email, please contact: Mail: seizo@toukei.co.jp
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Please contact us Mail: seizo@toukei.co.jp
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ScripT-Ex Receipt
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For multi-store operations: Food and Beverage / Retail / Hotels, etc. - Since it is a cloud service, it can be easily implemented. → No need to purchase systems or dedicated devices. - Receipts photographed with a smartphone are synchronized in real-time to the cloud. → Images of receipts taken at the store can be immediately checked at headquarters. → Mailing costs for receipts and the risk of loss are reduced to zero. - The images of the photographed receipts are automatically converted into application data and entered into an electronic workflow. → There is no need to create a separate expense application form. It is paperless. ※ If you already have a workflow system, it can be linked as expense application data. - Expense application/approval data can be output as Excel data. → Aggregation and bulk checks can be easily performed. - Bulk approval is possible for expense applications from each store. → This reduces the workload of busy area managers. - Supports common settlement methods. Example) Settle with cash in the POS / Add to next salary / Transfer to petty cash account / Cash.
Detailed information
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◆Automatic Calculation of Transportation Expenses For area managers who travel frequently, expense reimbursement is easy! With the fare calculation engine from Ekispert, you can easily perform route searches, fare calculations, and transportation expense applications.
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◆Easy Application with Smartphone Simply take a photo of your receipt or invoice with your smartphone, and our receipt-focused AI-OCR will accurately convert the necessary information for expense claims into text! The original image and the OCR result text are synchronized in the cloud, allowing head office staff to verify the content in real-time.
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◆Invoice System Compliance Automatically checks whether the issuer of receipts and invoices (the counterparty) has obtained a T number (cross-referenced with the National Tax Agency's T number site). In addition to the presence or absence of a T number, it is also possible to check the acquisition date, change date, and expiration date of the T number published on the National Tax Agency's site. ◆Electronic Bookkeeping Law Compliance Images of receipts captured are immediately checked for compliance with the scanner requirements of the Electronic Bookkeeping Law.
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◆Data Integration with External Systems Flexible support for data integration with external systems! # Workflow System → Integrated as application data for petty cash expense reimbursement # Expense Reimbursement System → Integrated as payment data for employees （Can also support data output in the Zengin Association format） # Accounting System → Generates accounting journal entry data and integrates it as journal entry data # Storage Service Compliant with Electronic Bookkeeping Act → Integrates receipt images taken with smartphones and AI-OCR text data
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February 14, 2024 (Wednesday) | Easily digitize receipts! We will introduce a DX case that integrates and streamlines everything from the "expense application process" to the "electronic bookkeeping preservation law" in collaboration with existing workflow systems! (A must-see for trading companies, manufacturing, mass retail operations, and major restaurant chains!) [Online event]
With the start of the Electronic Bookkeeping Preservation Law, many companies are likely storing various forms electronically. However, are you able to digitize the receipts for expenses that each employee has paid upfront during expense reimbursement? - Changing the expense reimbursement process has been left untouched due to potential confusion on-site. - Although an expense reimbursement system is already in use, it does not support receipt digitization. - Checking the contents of receipts visually takes a lot of time. We will introduce a service that can easily solve these issues in a seminar! Additionally, we will provide special insights into real user case studies! By easily digitizing receipts and linking them with existing expense application systems and document management systems, you can enjoy the benefits of digitizing receipts without significantly altering your internal workflow! We will present specific improvement case studies that you won't hear about elsewhere! We will introduce three case studies: 1. Receipt digitization case study in the manufacturing industry. 2. Small cash reimbursement digitization case study from a business operating multiple retail stores. 3. Digitization of store expense reimbursement and compliance with the Electronic Bookkeeping Preservation Law in a major restaurant chain. As this is a pre-registration event, please sign up before you forget!
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[Free Online Seminar] Real-life examples of combining expense reimbursement systems and document management systems to achieve both business efficiency and compliance with the Electronic Book Preservation Law [February 14 (Wednesday) 13:00-14:00]
The reimbursement processes for expenses and petty cash incurred by employees and branches/stores, which tend to remain analog. This is a burdensome task not only for the employees applying but also for the accounting personnel who check and approve these expenses. In this seminar, we will introduce three free case studies of digital transformation (DX) from actual customers, showcasing how the expense reimbursement processes, which were thought to be "difficult to digitize" for various reasons, were systematized in line with the invoice system and electronic bookkeeping law, significantly improving operational efficiency within the company. Recently, we have received many inquiries like this, but how is it in your company? - There are postal costs incurred for sending paper receipts and application forms to the head office's accounting department. - The accounting department spends a lot of time checking the contents of application forms from various business units (matching them with receipts). - While using workflow systems and services compliant with the electronic bookkeeping law, these systems operate independently, leaving manual tasks still in place. If you are facing such issues or have given up thinking, "Our company's expense reimbursement processes are like this, so systematization and efficiency improvement will be difficult...", please join the seminar!
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Tokei Densan was established in 1970 as an SI company born from the computing division of Tokyo Roki Co., Ltd., a manufacturer of automotive parts. Initially focused on the development, operation, and maintenance of ERP products for automotive parts manufacturers, it now develops products and services specialized for various industries and business operations, not limited to manufacturing. Our department (Manufacturing Systems Sales Department) is the oldest division within Tokei Densan and is a crucial part of our revenue foundation. Since its inception, it has consistently provided outsourcing and original system construction services to manufacturing customers, growing alongside the times and advancements in technology. In particular, for our main users, automotive functional parts manufacturers, we have continuously provided systems incorporating the latest technologies for over 30 years. The rich technology and know-how cultivated in this area are still utilized in system construction for a diverse range of customers, regardless of their business type or size. In 2012, we established a local subsidiary in Thailand, the center of ASEAN where Japanese companies are increasingly expanding, to support the development and implementation of business systems, primarily focusing on sales management and accounting systems, for local Japanese companies.