111. Specification Summary AI (Internal) Design
A specification document is meaningless if it is "unreadable." We will summarize long and complex specifications with AI to speed up decision-making and handovers.
The heavier the specifications at the site, the slower the decision-making becomes. "What are the changes?" "What is confirmed and what is uncertain?" "What are the risks?" "Who is doing what?" If these are not clear at a glance, meetings drag on, handovers break down, and rework during implementation increases. In this service, we will design a system that uses AI to summarize, extract differences, and organize issues related to internal documents (requirement definitions, design documents, meeting minutes, estimation conditions, etc.). This is not just a simple shortening; it will output in a form necessary for decision-making and implementation (decisions made/undecided items/dependencies/risks/tasks), thereby speeding up reviews and progress management. ■ Provided Content (3 Points) 1. Summary format design (fixed output based on reading purpose) 2. AI summary design (evidence presentation, difference extraction, prohibitions) 3. Operational design (version management, review, improvement, audit logs) *First, please tell us the type of document you want to summarize (requirements/design/minutes) and the issues you are facing internally (review/handover/difference confirmation). We will decide on the output format.
basic information
■Concerns like these - The specifications are too long, and readers are unable to read them. - Changes are buried, leading to rework. - Decisions and unresolved issues are ambiguous, resulting in lengthy meetings. - Handover is weak, causing a decline in quality with changes in personnel. - Assumptions and constraints are missing, leading to disputes later. ■Provided Content (Details) - 1) Design of a summary "template" (fixed by purpose) - 2) Extraction of differences (centered on practical value) - 3) Granularity design for key point extraction (not "short," but "decidable") - 4) Guardrails (accidents can occur even with internal use) ■Deliverables - Summary format (purpose-specific templates: management/PM/implementation/sales) - Difference extraction format (list of changes, impact scope, confirmation items) - AI summary specifications (input, output, prohibitions, rules for presenting evidence) - Version management and operation design (naming conventions, approvals, history) - Collaboration design (document storage, notifications, task creation) *depending on the environment - KPI design (review time, rework rate, early collection rate of confirmation items)
Price information
■2.5 million yen to 12 million yen (varies based on target documents and collaboration scope) - Light (summary template + basic summary design + operational rules): 2.5 to 4.5 million yen - Standard (differential extraction, confirmation item extraction, evidence presentation, multiple templates): 4.5 to 8 million yen - Extended (permissions/audit, knowledge RAG collaboration, task collaboration, ongoing improvement): 8 to 12 million yen *Estimation required
Delivery Time
Applications/Examples of results
■Purpose - Accelerate specification reviews (reduce reading time) - Visualize changes (reduce rework) - Organize decisions and unresolved issues (shorten meetings) - Improve handover quality (eliminate dependency on individuals) - Prevent omissions of assumptions and constraints in estimates ■Examples of Achievements - Specifications are lengthy and not read → Accelerate decision-making with summaries - Changes get buried → Reduce rework by extracting differences - Handover breaks down → Confirm with a list of unresolved issues ■Approach - 1. Organize target documents: Types of specifications, version management status, storage location - 2. Define the purpose of summaries: Who reads for what purpose (decide on output type) - 3. Design summaries/differences: Design evidence presentation and extraction of confirmation items - 4. Testing: Summarize past specifications and adjust granularity and format - 5. Start operation: Establish version management rules and review procedures - 6. Improvement: Enhance templates and extraction accuracy monthly
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