125. Construction of a business negotiation and consultation reservation system
Eliminate the back-and-forth of scheduling to increase business negotiations. We will build an integrated system from reservation to pre-hearing, assignment of personnel, and automatic notifications.
There are many cases where the reason for the lack of business negotiations is not the proposal skills but rather the "friction in scheduling." "Please provide three candidate dates" → waiting for a reply → rescheduling → ultimately falling through. Furthermore, if the preliminary information is not gathered, the initial meeting becomes superficial, leading to a decrease in the order rate. In this service, we will create a reservation system that completes the booking of business negotiations and consultations online while simultaneously collecting preliminary hearing information (purpose, issues, conditions) and automatically assigning and notifying the responsible person. It will be directly linked to the website's CTAs (consultation, pre-estimate consultation, 30-minute free consultation, etc.) and designed as a system for **"incoming consultations."** ■ Provided Content (3 points) 1. Reservation UI/flow design (minimizing the process from CTA to reservation to completion) 2. Preliminary hearing design (collecting necessary information and branching) 3. Operation/integration design (responsible assignment, notification, calendar/CRM) Deliverables: Complete reservation system (reservation + hearing + notification + management) *First, please tell us the "purpose of the reservation (business negotiation/technical consultation/recruitment/support)" and "the length of one slot (30/60 minutes)." We will optimize the flow accordingly.*
basic information
■Deliverables Reservation page / flow (CTA, description, reservation UI) Reservation rule settings (slots, restrictions, buffers, deadlines) Pre-hearing form (branching, required fields, attachments) Assignment rules (condition table, exception handling) Automatic notifications (confirmation/change/cancellation/reminder) Management screen (reservation list, logs, reports) Integration requirements (calendar/CRM/meeting URL, etc.) ■Approach 1. Organize purposes: Confirm reservation types and goals (business negotiations/technical confirmations, etc.) 2. Design flow: Decide which page to guide users to make a reservation 3. Reservation rules: Define slots, buffers, restrictions, and cancellations 4. Hearing design: Collect only the necessary information for the initial meeting 5. Assignment/notification design: Prevent omissions with assignments and reminders 6. Build → Test → Publish: Improve by monitoring KPIs
Price information
■3 million to 25 million yen (varies based on collaboration, allocation, and number of types) - Light (single reservation + basic form + notification): 3 to 6 million yen - Standard (multiple types, assigned responsibilities, calendar integration, logs): 6 to 15 million yen - Extended (CRM/MA integration, AI summarization, overseas support, access control): 15 to 25 million yen * "Estimate required" notation recommended
Delivery Time
Applications/Examples of results
■Concerns Opportunity loss due to back-and-forth scheduling Inquiries come in, but conversion to business discussions is slow Lack of prior information for initial meetings leads to shallow proposals Assignment of responsibilities is personalized, leading to missed responses Management of consultation slots is inconsistent (multiple representatives, multiple locations) ■Purpose Maximizing business opportunities (reducing friction in scheduling) Improving the quality of initial meetings (preliminary hearings) Preventing missed responses (assignment of responsibilities and notifications) Reducing no-shows (reminders) Visualizing reservation routes/KPIs (improvement operations) ■Examples of Achievements (format without company name) Lost opportunities due to scheduling back-and-forth → Progressing to business discussions through reservations Initial meetings are shallow → Improving proposal accuracy through collection of preliminary conditions Missed responses occurred → Stable operations through automatic assignment and notifications
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Distributors
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