126. Factory Tour and Demo Reservation System
Factory tours are not "reservations" but rather "screening and preparation before business discussions." We confirm the purpose, collect participation conditions and preliminary questions, and create a tour route that yields results.
Factory tours and demonstrations are powerful sales tools, but if not managed properly, they can become initiatives that "only increase labor hours." Ambiguous tour requests, casual inquiries, unorganized conditions, and insufficient preparation on the day can lead to increased burdens on the site and more tours that do not result in orders. Our service aims to streamline the reservation process for tours/demos online while integrating pre-hearings, confirmation of participation conditions, schedule adjustments, day-of arrangements, and follow-up pathways. In B2B tours, "screening and preparation" are more important than "reservation." We will build a pathway from tours to negotiations that involves both sales and the site. ■ Service Offerings (3 points) 1. Reservation pathway design (branching based on the purpose of the tour/demo and CTAs) 2. Pre-hearing/screening design (condition confirmation, participation eligibility, preparation information) 3. Operations/notification/follow-up design (arrangements, day-of guidance, negotiation conversion) Deliverables: Complete factory tour/demo reservation system (reservation + screening + operations) *First, please tell us the "purpose of the tour (audit/technical confirmation/consideration for introduction/adoption, etc.)" and the "acceptance conditions (target industries, number of participants, confidentiality)." We will create the optimal pathway.
basic information
■Deliverables Site visit/demo reservation page (description, target audience, CTA) Reservation form (purpose-specific hearing, pre-collection of questions) NDA/consent flow (including consent for filming, safety, and items brought) Review/approval flow (approval/rejection/alternative proposals) Reservation slots and assignment rules (designed according to on-site workload) Day-of guidance template (email, items to bring, timetable) Follow-up pathway (survey, next step branching, document sending) Log/KPI design (visualization of site visit → business negotiation → order) ■Approach 1. Define the purpose: Clarify "why" we are conducting the site visit/demo. 2. Confirm acceptance conditions: NDA, filming, target audience, exclusion criteria. 3. Form design: Collect necessary information based on purpose (reduce preparation load). 4. Slot design: Set the maximum capacity for on-site operations, assignment, and buffer. 5. Notification/guidance preparation: Create templates to prevent accidents on the day. 6. Follow-up design: Establish a fixed pathway for business negotiations after the site visit. 7. Operational improvement: Monthly improvements based on KPIs.
Price information
■3.5 million yen to 30 million yen (varies based on review/consent/collaboration) - Light (reservation + basic hearing + guidance template): 3.5 to 7 million yen - Standard (review/consent flow, framework design, follow-up pathways, logs): 7 to 18 million yen - Expanded (CRM integration, multiple locations, multilingual, permissions/SSO integration): 18 to 30 million yen *Recommended to indicate "estimate required"
Delivery Time
Applications/Examples of results
■Concerns While there are requests for site visits, they do not lead to orders. The preparation workload for the site is large, making it difficult to manage. Many visits have unclear purposes (just browsing or information gathering). The explanation and consent for NDAs and filming rules are done manually each time. Follow-ups after visits become personalized and are often neglected. ■Uses Turning visits/demos into business negotiations (excluding casual visits + pre-preparation). Reducing the burden on the site (collecting necessary information in advance and designing frameworks). Standardizing NDA/rule agreements (to prevent accidents). Automating follow-ups after visits (to improve negotiation conversion rates). Visualizing KPIs (from visits to negotiations to orders). ■Examples of Achievements (format without company names) Visits only increase workload → Improve quality through screening and pre-questions. Preparation on the day is tough → Reduce burden by collecting information in advance. Neglect after visits → Advance negotiations by fixing follow-up pathways.
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