Easy with your smartphone! Digitize your analog expense processes with 'Smart Expenses'.
Equipped with high-precision AI-OCR specialized for receipts! Expense reimbursement can be completed with just one smartphone for receipts and invoices! Automatic checking of the counterpart's T number is also possible!
# Points - Before entering a store for entertainment or advance purchases, easily check with T-check invoice!! You can quickly search if the store is an invoice issuer! - After receiving a receipt at the store, easily settle expenses with the T-check receipt invoice on your smartphone. - With the T-check series, you can thoroughly implement measures to save on input consumption tax for expense settlements!! Salespeople who are often out and employees working from home or remotely can complete receipt settlement applications with just one smartphone. Applicants simply take a photo of the receipt using their smartphone app and submit the expense application. Thanks to AI-OCR specialized in reading receipts and POS receipts, necessary information for expense application is automatically extracted from the photographed receipt, and a draft data for the expense application is automatically created. This significantly reduces the stress of expense settlement tasks for employees. Additionally, for accounting personnel, a feature has been implemented to automatically check the T number of the receipt issuer! No need to check the T number one by one! It automatically sorts by tax rate and aggregates the input tax deduction amount! # New Feature: AI Guessing of Account Titles Instead of the accounting personnel, AI will infer the "account title" from the contents of the receipt and set it automatically!
basic information
- Expense reimbursement can be completed with just one smartphone. Simple AI-OCR that only requires taking a photo of the receipt with an app. Expense claims can be registered even while out and during telework. - Prevention of fraudulent/duplicate claims. Automatic checks for duplicate claims using high-accuracy OCR for the same receipt. - Requirements of the invoice system. Linking the business registration number on the receipt with the National Tax Agency's corporate number system, checking compliance with the requirements for qualified invoices. Determining input tax deductions by tax rate. - Requirements of the Electronic Bookkeeping Preservation Act. Checking the scanning and storage requirements for receipt photos. - Integration with travel route search API. Collaborating with the Ekispert API to enhance the reliability of application content. Reducing the burden of text input for applicants. - Support for foreign currency expenses. Registration of expense claims in foreign currency incurred during overseas business trips is also possible. - Integration with existing systems of various companies. Integration with accounting systems and workflow systems is possible. *Integration methods will be handled individually. <Use abroad> - Our AI-OCR related services are expanding to the ASEAN region, including Thailand, starting from Japan. - If you are considering using our services overseas, please feel free to contact us.
Price information
Please contact us Mail: seizo@toukei.co.jp
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Smart Expenses
Applications/Examples of results
<Usage> - Salespeople who are frequently out of the office and employees working from home or remotely can complete receipt reimbursement requests using just one smartphone. - The requirements for receipt scanning under the Electronic Bookkeeping Act can be systematized along with employees' expense reimbursement requests. - It is also possible to take photos of receipts for now and submit expense requests later when there is time. This helps prevent the risk of losing original documents and frees users from the stress of organizing receipts. <Use Case: For Bookkeeping Service Providers> - By simply photographing receipts and invoices received from clients with this app, necessary information for journal entries and tax returns can be extracted from receipts and invoices using OCR. - Individuals without bookkeeping or accounting knowledge can take photos of receipts, which can then be checked and maintained by an accountant later. - Receipt data extracted via OCR and corrected/maintained in the system can be output in Excel or CSV format. (Can be linked to external accounting systems, etc.) <Use Case: Shopping Centers (CS)> - Sales aggregation tasks for tenants can be simplified using OCR specialized for receipts. - Simply photograph daily settlement receipts that can be printed from the POS.
Detailed information
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[Response to ETC Invoice Usage Details] If you are using an ETC credit card to access the expressway, you need to obtain a "usage certificate." If you are a transportation provider or operating a business vehicle, it is also possible to register the ETC usage details in bulk using AIOCR instead of registering each item individually.
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[Essential for Global Companies and Foreign-affiliated Businesses] Receipt scanning feature for receipts outside Japan! Scan and digitize small receipts incurred during overseas business trips! Extract local company names, notes, and amounts!
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February 14, 2024 (Wednesday) | Easily digitize receipts! We will introduce a DX case that integrates and streamlines everything from the "expense application process" to the "electronic bookkeeping preservation law" in collaboration with existing workflow systems! (A must-see for trading companies, manufacturing, mass retail operations, and major restaurant chains!) [Online event]
With the start of the Electronic Bookkeeping Preservation Law, many companies are likely storing various forms electronically. However, are you able to digitize the receipts for expenses that each employee has paid upfront during expense reimbursement? - Changing the expense reimbursement process has been left untouched due to potential confusion on-site. - Although an expense reimbursement system is already in use, it does not support receipt digitization. - Checking the contents of receipts visually takes a lot of time. We will introduce a service that can easily solve these issues in a seminar! Additionally, we will provide special insights into real user case studies! By easily digitizing receipts and linking them with existing expense application systems and document management systems, you can enjoy the benefits of digitizing receipts without significantly altering your internal workflow! We will present specific improvement case studies that you won't hear about elsewhere! We will introduce three case studies: 1. Receipt digitization case study in the manufacturing industry. 2. Small cash reimbursement digitization case study from a business operating multiple retail stores. 3. Digitization of store expense reimbursement and compliance with the Electronic Bookkeeping Preservation Law in a major restaurant chain. As this is a pre-registration event, please sign up before you forget!
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[Free Online Seminar] Real-life examples of combining expense reimbursement systems and document management systems to achieve both business efficiency and compliance with the Electronic Book Preservation Law [February 14 (Wednesday) 13:00-14:00]
The reimbursement processes for expenses and petty cash incurred by employees and branches/stores, which tend to remain analog. This is a burdensome task not only for the employees applying but also for the accounting personnel who check and approve these expenses. In this seminar, we will introduce three free case studies of digital transformation (DX) from actual customers, showcasing how the expense reimbursement processes, which were thought to be "difficult to digitize" for various reasons, were systematized in line with the invoice system and electronic bookkeeping law, significantly improving operational efficiency within the company. Recently, we have received many inquiries like this, but how is it in your company? - There are postal costs incurred for sending paper receipts and application forms to the head office's accounting department. - The accounting department spends a lot of time checking the contents of application forms from various business units (matching them with receipts). - While using workflow systems and services compliant with the electronic bookkeeping law, these systems operate independently, leaving manual tasks still in place. If you are facing such issues or have given up thinking, "Our company's expense reimbursement processes are like this, so systematization and efficiency improvement will be difficult...", please join the seminar!
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For transportation companies using ETC credit cards and those who frequently use business vehicles, streamline the cumbersome ETC usage fees into a single expense report [compatible with electronic invoice record preservation].
New features for transportation and logistics companies! Introducing "T-Check receipt invoice," which allows for easy digitization of receipts generated from expense reimbursements, streamlining the expense reimbursement process. Equipped with a receipt-focused AI-OCR engine, you can simply take a photo of the receipt with your smartphone to digitize and convert it to text! This makes it easy to submit expense claims. We are pleased to announce that we have added support for the digitization of "ETC invoice usage details" specifically for transportation and logistics companies! If you are using an ETC credit card to access highways, you need to obtain a "usage certificate." For transportation operators or those using company vehicles, you can now register ETC usage details in bulk using AIOCR, rather than registering each one individually. Additionally, by utilizing the electronic bookkeeping law option, you can store the uploaded usage certificates directly in a storage solution compliant with the electronic bookkeeping law. If you are interested, please feel free to contact us! Mail: seizo@toukei.co.jp
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Free Seminar "A Must for Companies Engaged in Receipt Verification! Concrete Measures to Completely Streamline Everything from Receipt Verification to Compliance with the Electronic Bookkeeping Preservation Law" [March 16, 2023 (Thursday) 13:00 - 14:00]
Attention companies struggling with inspection and verification tasks! We will be holding a seminar titled "Comprehensive Strategies to Streamline Everything from Inspection and Verification to Compliance with the Electronic Bookkeeping Law"! Starting January 2024, compliance with the Electronic Bookkeeping Law will be fully mandatory, and we believe many companies are already preparing for this. In this seminar, we will provide specific methods to comprehensively address inspection and verification tasks as well as the Electronic Bookkeeping Law, with the aim of supporting the digital transformation of accounting operations! ~ Do you have any of these concerns? ~ ▶ I want to scan paper payment statements and automatically read and verify them using AIOCR (I want to stop manual verification). ▶ I want to handle the verification of inspection receipts and payment statements together with compliance to the Electronic Bookkeeping Law. ▶ I am interested in case studies from other companies in the same industry regarding inspection and verification tasks and compliance with the Electronic Bookkeeping Law. If any of these apply to you, please join us! This seminar is co-hosted with "Deepwork." Deepwork develops and operates the cloud service "invox," which automates accounting tasks and provides a service that can fully automate the input of received invoices. Make your received inspection receipts and received invoices compliant with the Electronic Bookkeeping Law!
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Tokei Densan was established in 1970 as an SI company born from the computing division of Tokyo Roki Co., Ltd., a manufacturer of automotive parts. Initially focused on the development, operation, and maintenance of ERP products for automotive parts manufacturers, it now develops products and services specialized for various industries and business operations, not limited to manufacturing. Our department (Manufacturing Systems Sales Department) is the oldest division within Tokei Densan and is a crucial part of our revenue foundation. Since its inception, it has consistently provided outsourcing and original system construction services to manufacturing customers, growing alongside the times and advancements in technology. In particular, for our main users, automotive functional parts manufacturers, we have continuously provided systems incorporating the latest technologies for over 30 years. The rich technology and know-how cultivated in this area are still utilized in system construction for a diverse range of customers, regardless of their business type or size. In 2012, we established a local subsidiary in Thailand, the center of ASEAN where Japanese companies are increasingly expanding, to support the development and implementation of business systems, primarily focusing on sales management and accounting systems, for local Japanese companies.