Reduction in search time for inspection and construction documents: Example of utilizing a document management system.
For environmental plants. Centralized management of equipment ledgers, inspection records, construction photos, and drawings by equipment ID. A case where access to necessary information remotely became possible even during disasters.
We would like to introduce a case study of our "necfru drive" implementation at K Company in the environmental plant sector. The company faced challenges with inspection records being dispersed between the field and headquarters, making them difficult to reference, and the inability to access materials during disasters when on-site visits were not possible. To address this, tagging was implemented based on equipment ID, location, year, and type of inspection, allowing the field to focus on viewing while restricting downloads to administrators only. As a result, the time taken to search for inspection and construction materials was reduced, and reporting speed improved. Additionally, remote access became possible, contributing to the strengthening of business continuity planning (BCP) during disasters. 【Case Overview (Partial)】 ■Challenges - Photo sharing with partner companies was cumbersome and primarily done via email. - Risks of accidental deletion and device loss were present. ■Response - Partner companies can view only the necessary scope through URL sharing. - A 90-day retention policy and log management simplify responses during troubles. ＼Helpful materials are currently available／ *For more details, please download the PDF or feel free to contact us.
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【Results】 ■ The search for inspection/construction documents has been shortened, leading to faster reporting. ■ BCP during disasters has been strengthened (remote access is possible). ■ The reduction of email attachments has decreased the risk of information leaks. ■ Data is preserved on the cloud even in the event of device loss. * For more details, please download the PDF or feel free to contact us.
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